Software Answers

Incorrect Year-End Date in Pegasus Opera II / 3

 

Incorrect Year End Date

One common support call that we receive, particularly at this time of year, is a problem with the year-end date. When the Sales or Purchase Ledger transfer to Nominal is attempted in the final period, the system date is set to the period end date as normal, but a message comes up to say something like:

Unfortunately the period end date is occasionally set incorrectly for the next year when the Nominal Year-End routine is run.

To resolve this issue, you need to access Nominal - Utilities – Set Options and go to the Calendar Tab.

In the Calendar tab, amend the Year End date to the correct date and click OK.

This message will appear.

The Rebuild Periods Routine must be run. This is found in the Nominal Utilities Menu.

You should select “Yes” to Rebuild Nominal Periods and then select “Yes” to continue. It does not normally take much longer than 1 minute. It would be advisable to remove all users from the system before running this process.

Once the Period Rebuild has been done, the Sales Ledger Transfer to Nominal should work fine.

To prevent this problem from happening in the future, please go and check the year end date as soon as you have run the Nominal Year-End Routine.

There is no harm in checking the year end date at any time during the Nominal year, and if you make the change now, it will prevent the warning message in the final period of the year.

Pension Auto-Enrolment………What's it all about? & How does it effect you?

Although new duties come in from 1 October 2012, individual employers' own duties will be introduced gradually over the following years and will be based on the size of the employer, typically by PAYE size.

The following is a table showing the staging dates for employers with 3,000 or more employees.  The Government is revising the staging dates for employers with less than 3,000 employees and further information will appear here early in 2012.

Employer (by PAYE  scheme size)	Staging Date
120,000 or more	1 October 2012
50,000 to 119,999	1 November 2012
30,000 to 49,999	1 January 2013
20,000 to 29,999	1 February 2013
10,000 to 19,999	1 March 2013
6,000 to 9,999	1 April 2013
4,100 to 5,999	1 May 2013
4,000 to 4,099	1 June 2013
3,000 to 3,999	1 July 2013

 

There will be a three month waiting period before employers are required to enrol workers into their designated scheme. During this period, workers can choose to opt in to start saving straight away.

The largest employers who are due to auto-enrol between 1 October 2012 and 1 November 2012 will be allowed to start auto-enrolment from as early as July 2012 to avoid the Christmas period.

Employers will be given the flexibility to re-enrol workers three months either side of their automatic re-enrolment date.

Great Achievement

With many thanks to all customers who have recently upgraded to Pegasus Opera 3, it is very pleasing to announce that Technology Management have exceeded their quarterly Pegasus target with still one month of the quarter remaining.

More and more Pegasus Opera II users are upgrading and taking advantage of the new features and reaping the benefits already. For more information on how it can help your company please e-mail Nick Perry at nick.perry@tecman.co.uk

Microsoft vision of the future part 2

About 2 years ago Microsoft launched a concept video on how technology would impact our lives, the new forms of user interface like touch and gesture, new devices like slates and worktops being computers.  How data would interact with the real world with augmented reality, and how that data should flow seamlessly and between individuals and organisations. We used the video alot in presentations and have seen some of those technologies come to life in some shape or form.  Every time I showed it i got great feedback from the audience and many said it inspired them to see what IT may be capable of. Pleased to say that Microsoft have released another such video updated with new research and although builds on the original video rather than taking a different time scale. If you thinks its a little far fetched, just considered what you do with your smartphone today and how you would have felt if someone had predicted that 10 years ago…..

Enjoy the video

Productivity Future Vision

Pegasus shortlisted in the Payroll World Awards

Payroll World, the UK’s leading payroll magazine, is introducing a brand new awards scheme, the Payroll World Awards 2011 for the payroll and HR industry and its associated stakeholders in 2011. The award ceremony will attract around 300 professionals from the payroll sector, and will reward firms, teams and individuals for their professionalism, pioneering efforts and commitment to improving the reputation of the payroll department.

We are delighted to announce Pegasus has been shortlisted for the Payroll Provider Award. Winners will be announced on 16 November. So watch this space……………..

Take a look at Opera 3 Payroll & HR, it simplifies your key tasks and is fully accredited by HMRC so you will always have peace of mind. It is available as a stand alone application or integrates with the other applications available for Opera 3; linking seamlessly to Personnel and P11D Organiser.

Pegasus Briefing at Technology Management

For those that have not yet had the opportunity to book a place at our Pegasus Briefing on Wednesday 19th October starting at 9.30am there is still time. The event will be held in our Wolverhampton office.

Please call Steve Brown on 01902 578300 or e-mail stephen.brown@tecman.co.uk

The event is focused on Reporting and Analysis but will provide an ideal opportunity to also view the benefits of upgrading to the latest version of Pegasus Opera 3.

Pegasus shortlisted in 2 categories in the Software Satisfaction Awards 2011

Pegasus Software announced that it has been shortlisted as a finalist in two separate categories in the annual Software Satisfaction Awards.  Opera 3 and its predecessor, Opera II, feature in the Enterprise Accounting and Finance, and Enterprise Payroll sections.  Competing against Advanced Business Solutions, Netsuite, PS Financials, Xero and Sage, Pegasus Software makes the final for the fifth year running, and hopes to achieve the double success it achieved in 2009.

Established in 2006 to recognise the highest standards achieved by software providers serving UK businesses, the Software Satisfaction Awards, in association with the Business Application Software Developers Association (BASDA), represents an independent guide for organisations looking to purchase software systems.  Over 10,000 users and purchasers of software are asked to rate their business software products on four key attributes: ease of use; functionality; reliability; and value for money. This year’s winners will be announced at an event on 18 October at the London Marriott, Grosvenor Square.  

“To have our products rated by customers, and recognised by independent industry body BASDA for the fifth year running, is a huge achievement,” comments Stuart Anderson, Director, Sales & Marketing, Pegasus Software.  “Customers’ expectations of business software are increasing all the time, and this accolade really is testament to the level of work channelled into exceeding these expectations with our latest solution, Opera 3.

TOP OF THE CHARTS

Payroll World Software User Satisfaction Survey 2011

We are delighted to report that Pegasus is highly rated as a top supplier in the Payroll World Software User Satisfaction Survey 2011. The extensive report provides analysis for software suppliers and reveals the ratings given to each supplier.

Pegasus is one of the top 3 suppliers across a number of attributes such as flexibility to integrate with other systems, quality of project management, ease of configuration and use, price, and overall performance and value for money, to name a few!

Pegasus payslips getting lost in the post ? You can now send an encrypted copy via email

Each employee can be marked as allowing or not allowing Emailing. A password can also be set against each individual employee. Before the Payslip is printed, the user can choose if the output should be email only, hard copy only or both. If a password has been set for an employee, the Payslip PDF will be encrypted with the password using 128 bit technology. If the user selects email only they can also attach additional documents and/or add comments to the body of the email. The Payslips can also be selected by Employee profile.

Call Nick Perry on 01902 578300 for further details and costs

Document Management Desktop

This new application enables employees who are not users of Opera II to access documents stored within Document Management (DM). Users can also capture and index electronic documents into the Document Management database. Furthermore, Document Management Desktop includes one free user.

Document Management Desktop works directly from your Microsoft Windows desktop. It is both an easy retrieval system of paper documents and electronic files that have been captured to the Document Management databases and an ad-hoc capture system to quickly capture electronic files to the Document Management databases. Document Management Desktop needs access to both the Opera Server installation and the Document Management databases. However, the Opera Client installation does not need to be installed.

Document Management Desktop is a secure application – you have to log on using a user ID that is created in Opera. Even if you are someone who does not use Opera, your system administrator still needs to create an Opera login ID for you to use Document Management Desktop. An Opera installation includes a certain number of users. For example, an Opera five-user system means that five people can use Opera at the same time.

However, more user IDs can be set up if necessary to use in Document Management Desktop. Each installation of Document Management includes one Document Management Desktop user. If you require more people to use Document Management Desktop, there is additional cost for each user. Document Management Desktop works with Opera 3 (1.20) and Opera II (6.91).